Ever feel like your days are scattered—bouncing between projects, constantly interrupted, and nothing truly moves forward?

That’s the hidden cost of task switching. Research shows every switch costs you 23 minutes to refocus.

The antidote? Strategic batching—a system where you group similar tasks into themed days.

SUPERHUMAN SCORING

In every edition of System Sunday, I assess the featured system across three superhuman dimensions: impact, setup, and maintenance.

Unlike your typical review, I focus on factors that influence personal growth. Get to know the evaluation system.

Impact (9.5/10)

Between 2015 and 2021, Jack Dorsey ran both Twitter and Square simultaneously. His secret? Day theming:

“On Monday, I focus on management. Tuesday is product. Wednesday is marketing and growth. Thursday is developers and partnerships. Friday is company culture and recruiting. Saturday I hike. Sunday is reflection, feedback, and strategy.”

Think of it like weightlifting—you could do full-body workouts daily, but “splits” (arms one day, legs the next) build strength faster. Day theming is your productivity split.

My themed week:

• Monday: Newsletter
• Tuesday: Sponsorships
• Wednesday: Community + Coaching
• Thursday: Book writing
• Friday: Overflow—urgent loose ends

One creator friend batches all her video shoots into a single day—she does her makeup once and walks away with weeks of content.

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Setup (9.5/10)

Start with one theme day. Pick the work area that deserves its own “split”—maybe sales calls, content, or strategy. Block the time and commit. Stack another themed day once the first becomes routine.

Don’t have full schedule control? Try these batches:

• Email: 1-3 processing sessions daily vs. constant checking (try the 3-21-0 Method)
• Make vs. Manage: Mornings for creation, afternoons for meetings
• Weekly dinner themes: My grandmother served the same dinner each weekday—Monday was always spaghetti, Tuesday had its own dish and so on. This predictability freed her from nightly decision fatigue.
• Adulting Week: Batch all non-fun tasks quarterly—doctor visits, car maintenance, taxes, decluttering

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Maintenance (8.0/10)

Will your themed days sometimes break? Absolutely. Urgent items will pull you off-plan. That’s fine—your theme is a default, not a rigid prescription. When things calm down, return to the rhythm.

Revisit your setup each season. Some quarters need multiple consecutive days for big projects. Flex the system to fit your life.

BRINGING IT HOME

The beauty of day theming? At day’s end, you look back and think: I moved something meaningful forward.

Show me someone who themes their days, and I’ll show you someone on a fast-track to their goals.

All systems go,

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